General Payroll Form

The General Payroll Form (GPF) is a multi-purpose form used to make requests to the Payroll Services office. It replaces many existing payroll forms used before 2012.

Update 4/23/2012: Many files on this page have been updated to Version 4.0. Please download the new versions and replace any existing copies on your computer. As of March 2012, The GPF is no longer available as a single Excel file; instead, you can download a file for each specific request type you need, listed on this page.

General Instructions

  1. Download one of the Excel files listed on this page.
  2. Open the file in Excel and fill in the fields with a white background, or select a value from the list in fields with a blue background. Fields with a red background are prefilled for you.
  3. Print out the completed form and attach any necessary supporting documentation.
  4. Have the form signed by the required approvers.
  5. Send the printed, signed form (and attached documentation if applicable) to the Payroll Services office.

Do not submit the General Payroll Form electronically.

Instructions by Type of Request

For General Use

  • Reimbursement: Request that an employee be reimbursed for work-related expenses.
  • Cost Center Adjustment: Transfer payroll charges between cost centers in a past pay period.
  • Exception One-Time Payment: Request a one-time payment for an employee who is not in your department, or a one-time payment charged to a cost center other than the employee's default cost center(s), or both. Payment may be requested for a past, current, or future pay period.

For Hourly Employees

  • Call Pay: Request call pay for an employee in the current pay period or a past pay period.
  • Meals: Compensate an employee for meals in the current pay period or a past pay period.
  • Correction to Hours in Prior Pay Period: Correct only hours that were improperly recorded on a timesheet in a prior pay period.
  • Timesheet Override: Report hours that an employee worked in the current pay period in a department where the employee does not have a position.
  • Correction to Prior Pay Period Timesheet Override: Correct hours or rates that were improperly recorded on a Timesheet Override in a prior pay period.
  • Involuntary Termination - Hourly: Request all the payments that should be part of a terminated hourly employee's final paycheck.

For Salaried Employees

For University Use

Using the GPF, an authorized department can start a deduction, change an existing deduction, end a deduction, or refund a deduction that was overcharged.