GMS Tip of the Week - December 18, 2017


Did you know?

The deadline for employers to distribute W-2s for the previous tax year is January 31st.  To ensure this deadline is met, Georgetown University completes the W-2 process in early to mid-January.  As stated in separate communications, you can help make the process a success by ensuring your personal information in GMS is correct.  If any changes are necessary, please enter them as soon as possible and no later than the deadlines stated in the corresponding communications.

What should you do?

To review your address information log in to GMS, click on the “Personal Information” worklet, then under the “View” menu, click “Addresses”.  Verify that your primary address is correct and if necessary, complete a Contact Change transaction to make any changes.  A list of special address related items is included below:

  • For DC residents, please be sure District of Columbia is entered in the State field and not within the City field.  
  • For US residents, ensure your zip code is either 5 digits or entered in the 5+4 digit format.  
  • For employees with multiple addresses, review the assignment of any usage tags and compare to the address hierarchy information provided in the tip of the week on December 4, 2017.

A new W-2 feature for the 2017 tax year, includes the option to opt out of receiving a printed and mailed W-2.  The default election for all employees is to receive a printed and mailed W-2.  Action is only required if you would like to change the default election and instead, receive your W-2 electronically. Please refer to the communication sent by Payroll Services on December 12, 2017, which includes the IRS required disclosure details along with instructions on how to change your W-2 printing election in GMS.


    If you have questions regarding these changes or any other GMS support questions please contact