Announcements and Changes
March 9, 2024 – GMS Scheduled Upgrade – System Unavailable 3/8 – 3/9 [COMPLETED]
Dear Colleagues,
The Georgetown Management System (GMS) will be unavailable from Fri., March 8, 2024 at 9 p.m. EST through Sat., March 9, 2024 at 5 p.m. EST, in order to implement Workday’s semi-annual system update. The outage will be limited to GMS and does not impact the Georgetown network. The only impact for Georgetown employees will be a temporary inability to access GMS during this outage period. We apologize in advance for any inconvenience and will post progress updates to the GMS website.
This Workday update will deliver several enhancements to GMS. For more details about these changes, please review the Employee Quick Reference Guide.
If you encounter any GMS issues, please contact the UIS Service Center.
January 2024 – Early Payroll Processing and Time Entry Deadlines
Dear Colleagues,
This message contains important updates relating to your 2023 W-2 and Form 1095, as well as other important updates from the IRS for 2023. As always, if you have any questions, please reach out to payrollservices@georgetown.edu (new window).
W-2 Forms Now Available in GMS
2023 W-2 forms are now available in the Georgetown Management System (GMS) for viewing and printing. Unless you opted out of receiving a printed copy by the deadline, the forms have also been mailed to your home address on file in GMS. To access your W-2 form in the system, please take the following steps:
- Login to GMS (new window);
- On the Home Page click on the Pay icon;
- Under the View section, select the My Tax Documents link;
- Under Tax Year, locate 2023 and select the View/Print button to obtain a copy of the W-2 form. The form will also appear in your GMS notification box.
Employees may also log into ADP iPay and obtain electronic copies of their 2023 W2.
- Register for ADP IPay (new window); please visit the OCFO website (new window) to find information on how to register. You will be assigned a unique User ID and will be asked to create a password. Please remember this registration info;
- Download the ADP Mobile Solutions app (new window) and log in using the credentials you created during ADP IPay Registration (above),
- Once registered as a new user you will be able to download an electronic copy of your W2 from ADP.
Former employees will be sent a copy of their 2023 W-2 form via the U.S. Postal Service. If you are contacted by a former employee who did not receive their W-2 form, please direct them to the OCFO website (new window) for instructions on how to obtain a copy. Former employees may also access the MyADP site to obtain electronic copies but will still need to register.
IRS Form 1095-C
All full-time employees who were eligible for medical insurance through Georgetown University in 2023 will receive a Form 1095-C, which contains information about the healthcare coverage offered by Georgetown University. Georgetown will provide employees with the 1095-C form by March 1, 2024. You do not need to wait to receive the 1095-C form in order to file your taxes. You simply must indicate on your 2023 tax return if you and/or your dependents were covered by an employer-provided health insurance plan and for how many months. You can find your 1095-C form in the ADP Mobile Solutions app as soon as it is available. You can learn more about IRS Form 1095-C h (new window)ere.
Tax and Mileage Rates for 2023
The IRS has updated tax and mileage rates for 2023. These updates may impact you and your pay/expense reimbursements. Please take a moment to review the latest information (new window).
Thank you for your attention. We hope this information is helpful and supports you during this tax season.
Regards,
Wade Smith, Jr.,
Director, Payroll Services
Willem Roos
Controller