What’s New in GMS – September 9, 2019

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of September 9, 2019.  

HCM Updates

HCM190909.01 – Probation Reviews for GUPD

Impacted Roles:  HR Contact, Employment & Recruitment Specialist, HR Client Services Partner, Manager

New process for managing probationary and promotional reviews for workers in supervisory orgs 0955, 0321 and their subordinate supervisory orgs. Intent is for the rest of the University to adopt this process early 2020.

HCM190909.02 – Updates to GU Worker Effort Analysis Report

Impacted Roles:  Academic HR Partner, CFO, Department Administrator, Finance Partner, HR Contact, HR Executive

Report is now titled “GU BP Worker Contribution Analysis”. Updated the initiator field on the drill down with a different calculation for accuracy. Added “Task” as a field to the drill down.

HCM190909.03 – Hoya Kids Student Workers

Impacted Roles: Employment & Recruitment Specialist, Student Employment Reviewer

Update to hire business process for student workers in Hoya Kids. There is a new To Do that routes to the Employment and Recruitment Specialist to complete a background check before the Hire is approved by the Student Employment Reviewer.

Financials Update

FIN190909.01 – Procard Reports Now Show DBC Transactions

Backend filtering updated on the procard reports to now show dbc transactions to individuals that were unable to view them before.

FIN190909.02 – GU Find Expense Reports Updates

The GU Find Expense Reports report is now using a more efficient data source. This data source provides a new Organization prompt that will allow you to filter by the different worktags & hierarchies. We have removed the previous individual worktag prompts from the report as a result.

FIN190909.03 – Expense Report suspicious activity help text wording

Impacted Roles: Financial Reviewer, Primary Manager, CCM SBM, Finance CFO

Approver help text for suspicious activity MCCs in expense reports has been updated.

FIN190909.04 – Customer contract error handling

Impacted Roles: Customer Contract Specialist

Previously, if an error was received while submitting a customer contract, it was necessary to press submit twice after resolving the error. Now, once the error is resolved, submitting should successfully go on to the first approver.

FIN190909.05 – Access to Procard Reports for Additional Roles

Impacted Roles: GU-Financial Reviewer, GU-Financial Reporter, and GU-Campus Financial Reporter

Cost Center Hierarchy added to the GU Find Procard Transactions report output (Department, Division, School, Campus)

The GU-Financial Reviewer, GU-Financial Reporter, and GU-Campus Financial Reporter roles have been granted access to run the following reports:

  • GU Find Procard Transactions
  • GU Suspicious Procard Activity
  • GU Unexpensed Procard Transactions Aging
  • GU Find Potential Duplicate Expense Lines

FIN190909.06 – Updates to GU Worker Effort Analysis Report

Impacted Roles: Campus Financial Reporter, Controller, Cost Center Manager, Financial Affairs Institutional Reporting, Finance CFO, Financial Reporter, Senior Business Manager

Changed aging logic from transaction date to load date. Added Campus, School to report output and drill down.

GU BP Worker Contribution Analysis report is now shared with below roles:

  • Campus Financial Reporter
  • Controller
  • Cost Center Manager
  • Financial Affairs Institutional Reporting
  • Finance CFO
  • Financial Reporter
  • Senior Business Manager

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.