What’s New in GMS – November 4, 2019
Posted in News Story
Please be aware of the following recent updates to GMS processes, job aids or reports as of November 4, 2019.
GMS Updates
GMS191104.01 – Announcements in GMS
Impacted Roles: All Employees
You will start to notice Announcements in GMS (left side of GMS Homepage) will be updated to replace existing generic/permanent announcements with targeted/timely announcements to notify people of system changes or key information.
HCM Updates
HCM101104.01 – Onboarding Notification Updates
Impacted Roles: Employee as Self
NetID now included in to the Onboarding notifications for Administrative and Student Employees.
HCM101104.02 – Performance Reviews – HR CSP Update
Impacted Roles: HR Client Services Partner
HR Client Services Partners have the ability to cancel in progress performance reviews.
Financial Updates
FIN191104.01 – Cost Center Manager Access To Print Purchase Orders
Impacted Roles: Cost Center Manager
Cost Center Manager access to print Purchase Orders has been restored.
FIN191104.02 – Updates to GU Find Expense Reports
Impacted Roles: Cost Center Manager, GU-Campus Financial Reporter, GU-Expense Preparer, GU-Finance CFO, GU-Financial Reporter, GU-Financial Reviewer, GU-Grant Manager, GU-Senior Business Manager
Status Prompt defaults to include “DRAFT” status also in GU Find Expense Reports.
FIN191104.03 – Purpose and Program Available for Favorites
Impacted Roles: Cost Center Manager, GU-Financial Reviewer, GU-Financial Reporter, GU-Finance CFO
Purpose Code and Program Code are now available to add to Favorites for additional roles.
FIN191104.04 – Updates to Procard 15 Day Alert
Impacted Roles: All Employees
The 15 day unexpensed procard alert will not be sent to procard holders that delegated expense report creation in GMS. Instead, the 15 alert will only go to their delegates, and the first alert sent to the procard holder will be the 30 day reminder. If there is no delegation established, then the procard holder will still receive the 15 day alert.
FIN191104.05 – Changes Procard Unexepensed Alert Delivery Timing
Impacted Roles: All Employees
Unexpensed alerts will now be delivered at 6:30am ET instead of 3:30am ET.
FIN191104.06 – Renamed International Per Diem Expense Item
Impacted Roles: All Employees
The Per Diem expense items have been updated to clarify International versus US GSA. A summary of the Per Diem expense items is listed below:
- Per Diem – International Meals & Incidentals (S0364)
- Per Diem – US GSA Meals & Incidentals (S0364)
If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.