What’s New in GMS – April 27, 2020

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of April 27, 2020.  

GMS Updates

GMS200427.01 – Effective Date Added to In Progress Tasks Dashboard

The In Progress Tasks dashboard now returns the BP Effective Date in report ouput when applicable.

HCM Updates

HCM200427.01 – Future Activity Pay Tab Updated

The Future Activity Pay tab on the Worker Profile page has been updated to return all future dated activity pay assignments. Previously, this report only showed assignments when the worker’s hire date was current.

HCM200427.02 – Updates to “Employee Report With Timekeeper Info”

Impacted Roles: Academic HR Partner, CFO, Department Administrator, Employment and Recruitment Specialist, Finance Partner, GU-HR Institutional Reporting, HR Administrator, HR Contact, HR Executive

Report output now includes Supervisory Organization and Job Family Group.

HCM200427.03 – Academic Unit Profile Updates

Impacted Roles: Academic HR Partner, Academic Appointment Reporter

Academic Units and Academic Unit Hierarchies now display detailed information, including a directory, support roles and associated academic appointments.

HCM200427.04 – PTO Accrual Update

The limit on PTO accrual for the months of April, May, June and July 2020 has been removed.

Financial Updates

FIN200427.01 – Wire Request Form Updates

The Wire Request Form has been updated as follows:

  • New international option
  • Clarify contractual option
  • Fix clabe length for Mexico
  • Clarify the Other Country option to include account number
  • Increase valid account number length

FIN200427.02 – New ‘Income Statement – Planning’ Account Hierarchy

A new account hierarchy called ‘Income Statement – Planning’ is available to support the Adaptive Insights implementation.

FIN200427.03 – Program Hierarchy Changes

Over 100 programs have been deactivated that are no longer relevant or being used. This will help support the Adaptive Insights implementation.

FIN200427.04 – Supplier Contract Notifications – Fix Supplier ID

Supplier Contract & Contract Amendment Alerts sent to the Supplier Contract Observer previously did not include the Supplier ID. This has been fixed in production.

FIN200427.05 – New Grant Procurement Inbox Filters

Impacted Roles: GU-Finance CFO, Cost Center Manager, GU-Financial Reviewer, GU-Grant Manager, GU-Senior Business Manager, GU-University Treasurer

New Inbox filters for identifying Grant related Purchase Orders & Change Orders have been set up in production.They are called “Grant Change Orders” and “Grant Purchase Orders.”

FIN200427.06 – Updated Procurement Reports

Following reports have been updated with the Current Step Awaiting Action and Spend Justification details:

  • GU Find Requisitions
  • GU Find Purchase Orders
  • GU Find Supplier Invoice Requests & Organization variant
  • GU Find Spend Authorizations

FIN200427.07 – Updated Report – GU Find Spend Authorizations

The existing report has been replaced with a new organization security based version. There is a new required Organization prompt now available along with new fields on report ouptut such as Spend Justification response, Step Awaiting Action.

Any saved filters are unfortunately lost and will need to be recreated.

FIN200427.08 – Updated Report – Top Supplier By Spend Sharing

The Top Supplier By Spend report has been enabled for live data in worksheets.

FIN200427.09 – Spend control routing to initiator bug fix

The following business processes have been updated to route the spend control questionnaire to the Initiator instead of Cost Center Buyer:

  • Supplier Contract / Amendment
  • Requisition
  • Purchase / Change Order
  • Supplier Invoice Request

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.