What’s New in GMS – May 18, 2020

Please be aware of the following recent updates to GMS processes, job aids or reports as of May 18, 2020.

HCM Updates

HCM200518.01 – Code of Scheduled/Non-Worked Hours Disabled

Impacted Roles: Student Employees, Managers, Timekeepers

A critical error will appear on Student Employee timesheets if they attempt to use the code of Scheduled/Non-Worked Hours on May 18, 2020 or later; this error will prevent the submission of those timesheets. A soft alert is in place for time blocks inputted for dates May 17 or earlier.

HCM200518.02 – Updates to Roster Data Management – Vacant Positions report

The GU Roster Data Management – Vacant Positions now includes Fund, Purpose, Program worktags for the open position in report ouput.

HCM200518.03 – PTO Donation Program

Workers may donate paid time off from their accrued, unused regular PTO balance to a shared pool available to their co-workers in need of additional paid time off. Employees may donate or request PTO using the Time Off functionality in GMS. Refer to the PTO Donation Program Guidelines and Job Aid for additional information.

Financial Updates

FIN200518.01 – Grant ICA Contract Types Allow for Split Funding Sources

Impacted Roles: Cost Center Buyers, Grant Managers

The Grant ICA Supplier Contract Type may now be used if the contract has multiple lines at least one line is associated with a GR worktag.

FIN200518.02 – Reactivate Some Program Codes

Some program codes that were recently deactivated have been reactivated upon request.

FIN200518.03 – GU-Company Procard Manager Spend Auths

Impacted Roles: GU-Company Procard Manager

The GU-Company Procard Manager can new view spend authorizations

FIN200518.04- E&I Member # Added To PO Print Layout

E&I Cooperative Service membership provides rebates from some of the GU vendors based on overall spending levels. This membership number is required to be displayed on all POs.

FIN200518.05 – Unconstrained Access to View Supplier Contracts

Impacted Roles: GU-Finance CFO, GU-Senior Business Manager

The GU-Finance CFO and GU-Senior Business Manager roles have been granted access to view all supplier contracts even those that aren’t within their cost center.

FIN200518.06 – GU-Finance-CFO Expanded Access to Award BPs

Impacted Roles: GU-Finance CFO

GU-Finance CFO can now view process history for Award, Award Amendment, and Award Proposal business processes.

FIN200518.07 – Updated Role – GU-Cost Center Award Analyst

Impacted Roles: GU-Cost Center Award Analyst

The Cost Center Award Analyst role can now access Spend Authorizations in cost centers they have a role assignment in. They are also able to run the GU Find Spend Authorizations report.

FIN200518.08 – Updated Role – GU-Pre Award Director updates

Impacted Roles: GU-Pre Award Director

The GU-Pre Award Director role has been granted access to view additional award setup data.

FIN200518.09 – Updated Report – Updates to Find Worker Procard report

The GU Find Worker Procard report now includes employee information such as primary work email, Employee ID and Net ID.

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.