What’s New in GMS – January 28, 2019

Please be aware of the following recent updates to GMS processes, job aids or reports as of January 28, 2019.

HCM Update

HCM190128.01 – New Report: GU Payroll Accounting Adjustments (PAA) Awaiting Action

Impacted Roles: Cost Center Manager, GU-Campus Financial Reporter

A new report called, “GU Payroll Accounting Adjustments (PAA) Awaiting Action” has been created and shared with Cost Center Managers and GU-Campus FInancial Reporters. The report gives insight into in progress Payroll Accounting Adjustments to include the current step, person(s) awaiting action, and number of days since the PAA was initiated.

HCM190128.02 – Employee Report updated to include new time in org fields

Impacted Roles: Academic HR Partner, Benefits Administrator, Benefits Analyst, Benefits Partner, Campus Finance Partner, CFO, Dean’s Office Viewer, Department Administrator, Employment and Recruitment Specialist, Faculty Reviewer, Finance Partner, Finance Reporting, GU-HR Institutional Reporting, HR Auditor, HR Contact, HR Executive, IDEAA Administrator, Institutional Reporting, Payroll Partner, University HR Partner

The following fields have been added to the Employee Report:

– Time in School for Primary Job (Years)
– Time in Supervisory Organization for Primary Job (Years)

HCM190128.03 – GU Position Restrictions Details available to more groups

Impacted Roles: Campus Department Administrator, GU – Campus Budget Analyst

THe GU Position Restrictions Details report has been shared with the Campus Budget Analyst and Campus Department Administrator roles.

Financials Update

FIN190128.01 – Mileage Reimbursement for 2019

Impacted Roles: Expense Preparer, Employee as Self, Contingent Worker as Self

New mileage reimbursement rate for travel occurring in 2019 is .58 per mile. The expense item is effective dated. Travel occurring during 2018 should use the same expense item. Workday will chose the rate relevant for the travel date.

FIN190128.02 – Field/Filter Changes to GU Find Suppliers

Impacted Roles: 1099 Analyst, Accounts Payable Analyst, Accounts Payable Data Entry Specialist, BI EIB Reporting Users, Cost Center Manager, Finance Auditor, FIN-Integrations, GU-Campus Financial Reporter, GU-Capital Transaction Reviewer, GU-Cost Center Buyer, GU-Expense Preparer, GU-Finance CFO, GU-Finance Institutional Reporting, GU-Finance Institutional Reporting Plus, GU-Financial Reporter, GU-Financial Reviewer, GU-Grant Financial Analyst, GU-Post-Award Director, GU-Post-Award Manager, GU-Post-Award Specialist, GU-Pre-Award Director, GU-Pre-Award Manager, GU-Pre-Award Specialist, GU-Requisitioner, GU-Senior Business Manager, GU-Sub-Grantee Invoice Specialist, GU-Supplier Invoice Editor, GU-Tax Approver, Supplier Contract Specialist,Supplier Manager

Supplier Phone Number added to report; Removed duplicate instance of Supplier on Prompts

FIN190128.03 – GU-Risk Management Approver added to Requisition BP

Impacted Roles: GU-Risk Management Approver

Risk Management will be required to approve all Requisitions with Insurance as its Spend Category.

f you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.