GMS Role Request

The Assign Roles business process offers a transparent and streamlined process for requesting role assignments in GMS. The role request process occurs entirely in GMS, including the initiation, approval, and provisioning of roles. This eliminates the need for signatures on paper forms and the need to submit a help desk ticket. This process also provides significant improvements in tracking and auditing role changes.

Each campus has identified users that will have the ability to request role changes for Financial and HCM roles through the Role Requester role assignment. The Campus Representatives from each campus will review and approve the request in GMS, along with other roles required by the approval process.  

Please refer the HCM and Financial Role Catalogs for details on the approvals required for each role.

Please reference the Assign Roles job aid for further guidance on the role request process in GMS.

Assign Roles Job Aid

HCM Role Catalog (includes role descriptions and approval matrix)

Financial & Grant Role Catalog (includes role descriptions and approval matrix)

Supervisory Organization Change Request Form