What’s New in GMS – December 18, 2017

Please be aware of the following recent updates to GMS processes, job aids or reports as of December 18, 2017.

HCM Updates

HCM171218.01 – Holiday Hours for Hourly Employees

Holiday hours for hourly employees are not automatically included on timesheets. The hours are added by either 1) entering a time block or 2) by the GMS Core Team running a time calculation process. The time calculations for the week of 12/25/17 through 12/31/17 are complete in GMS. Full-time, holiday pay eligible employees, their Timekeepers and Managers, must review, submit and approve the hours to ensure they are included on the 1/5/18 pay date. Based on the payroll calendar, the deadline to approve the hours is 5pm on Thursday, 12/21/17.

Please follow schedules set by departments for employees to have all entries submitted and approved in GMS on time.

To find the payroll calendar, please go to gms.georgetown.edu then click on Payroll Calendar.

Finance Updates

FIN171218.01 – New Cost Center Based Roles

New cost center based roles have been added to the customer contract process; GU Customer Contract Approver and GU Customer Contract Content Approver. These new roles are optional. Assignment has been defaulted to the Senior Business Manager and the Campus CFO respectively. However, there should be no impact to either security or approvals as a result of this default assignment. Specific assignments to these roles should be requested through the GMS role request process. To inquire about the new Customer Contracts process for revenue generating agreements, please reach out to your campus GMS Point of Contact.

FIN171218.02 – New Validations in the Customer Contract Process

Attachments are now required to submit the process and funds are limited to 1701 and 1702.

FIN171218.03 – Per Diem Correction

Per Diem rate for Dallas, Texas has been corrected.

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.