What’s New in GMS – December 4, 2017

Please be aware of the following recent updates to GMS processes, job aids or reports as of December 4, 2017.

HCM Updates

HCM171204.01 – Update to Electronic I-9s

The following updates have been made to the Electronic I-9 processes:

The Review Form I-9 step will route to the I-9 Analyst role for all campuses
All HRCs, excluding Main Campus, will be assigned the I-9 Analyst role at the Campus supervisory org level
HR will function as backup I-9 Analysts for all new hires
The Electronic I-9 job aid has been updated to reflect these changes

The steps for completing Section 2 of the Form I-9, Section 3 or the Amend Form I-9 processes will not change. Users with the I-9 Analyst role may start to see Electronic Form I-9s for new hires on their campus outside of the organizations for which they are an HR Contact. If you have any questions on this change please reach out to Human Resources at I-9@georgetown.edu or submit a helpdesk ticket to help@georgetown.edu.

HCM171204.02 – Update to Assign Costing Allocation step within Change Job

There is no longer an option to skip the Costing Allocation step for Job Management supervisory orgs. Users may still skip the step for Change Jobs into Position Management supervisory orgs. The Costing Allocation and Change Job job aids have been updated to reflect these changes.

HCM171204.03 – Non-Tenure Line Faculty Job Profiles for Main Campus

Sixteen new Non-Tenure Line job profiles for Main Campus faculty have been created replacing the Main Campus Non-Ordinary and Main Campus Researcher profiles and should be used going forward. In addition, current Faculty assigned to the deprecated job profiles have been moved to the relevant new job profile; this mapping was provided by MCOAA. The new job profiles are listed below:

Main Campus Non-Tenure Line – Assistant Teaching Professor (FAC-5000)
Main Campus Non-Tenure Line – Associate Teaching Professor (FAC-5001)
Main Campus Non-Tenure Line – Teaching Professor (FAC-5002)
Main Campus Non-Tenure Line – Assistant Teaching Professor of the Practice (FAC-5003)
Main Campus Non-Tenure Line – Associate Teaching Professor of the Practice (FAC-5004)
Main Campus Non-Tenure Line – Teaching Professor of the Practice (FAC-5005)
Main Campus Non-Tenure Line – Lecturer (FAC-5006)
Main Campus Non-Tenure Line – Visiting Faculty (FAC-5007)
Main Campus Research – Assistant Research Professor (FAC-5008)
Main Campus Research – Associate Research Professor (FAC-5009)
Main Campus Research – Research Professor (FAC-5010)
Main Campus Research – Assistant Research Professor of the Practice (FAC-5011)
Main Campus Research – Associate Research Professor of the Practice (FAC-5012)
Main Campus Research – Research Professor of the Practice (FAC-5013)
Main Campus Research – Fellow (FAC-5014)
Main Campus Research – Senior Fellow (FAC-5015)

Please reach out to help@georgetown.edu if you have any questions or concerns.

Finance Updates

FIN171204.01 – Update to Financial Reviewer approval of expense reports

If a Financial Reviewer creates an expense report, the expense report will now be routed to the Financial Reviewer of the cost center charged in the expense report. If the initiating Financial Reviewer is the only Financial Reviewer for that cost center, then the approval will automatically move on to the Cost Center Manager for approval.

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.