What’s New in GMS – March 26, 2018

Please be aware of the following recent updates to GMS processes, job aids or reports as of March 26, 2018.

HCM Update

HCM180326.01 – Electronic I-9

Impacted Roles: Employment and Recruitment Specialist, I9 Analyst, HR Contact, Student Employment Reviewer, Academic HR Partner

New Involuntary End Additional Job I-9 Non-Compliance reason code created for Employment and Recruitment Specialist Usage Only.

HCM180326.02 – GU Position Restrictions Details Report Update

Impacted Roles: Academic HR Partner, CFO, Compensation Analyst, Department Administrator, Employment and Recruitment Specialist, Finance Partner, HR Contact, IDEAA Administrator, GU HR Institutional Reporting, Institutional Reporting

Additional fields have been added to the GU Position Restrictions Details report, including: FTE %, Annualized Compensation (for Hourly), Job Family Group, Campus, School, Division, Department, Cost Center, Campus from Supervisory Organization, School from Supervisory Organization, and Division from Supervisory Organization.

Finance update

FIN180326.01 – Payroll Journal Transactions Report Update

Impacted Roles: Cost Center Manager, GU-Assignee, GU-Campus Financial Reporter, GU-Co-Principal Investigator, GU-Finance CFO, GU-Finance Institutional Reporting, GU-Financial Reporter, GU-Grant Manager, GU-Institutional Finance Reporting Plus, GU-Lead Principal Investigator, GU-Principal Investigator, GU-Senior Business Manager

The Spend Category field has been added to the Payroll Journal Transactions report.

FIN180326.02 – Apple Purchasing Portal Live

Impacted Roles: GU-Requisitioners, GU- Financial Reviewers, Cost Center Managers, Senior Business Managers, GU-Finance CFO, GU-University Treasurer, GU – Cost Center Buyers, GU-Chief Procurement Officer

The Apple purchasing portal for Requisitions in GMS is live. This punchout integration will provide you access to all equipment that can be purchased from Apple, including the university standard configurations.

Please note that all purchases through the GMS Apple purchasing portal must be delivered to UIS Receiving in the Reiss Science building. Requisitioners will need to choose the Ship-To Location “Reiss Science, 334” in GMS before submitting a Requisition. UIS staff will handle distribution from that location. If you have any questions, please contact Computerpurchasehelp@georgetown.edu

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.