What’s New in GMS – May 14, 2018

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of May 14, 2018.  

HCM Update

HCM180514.01 – Offer BP Update

Impacted Roles: HR Contact, Department Administrator, Compensation Analyst, Finance Partner, CFO

The Offer business process routing has been corrected so that hourly offers no longer route to Compensation Analyst, Finance Partner, and CFO when the offer amount is at or below the job requisition compensation. This was the original design, but a recent change to an unrelated configuration impacted the routing rule for hourly offers only.

Finance update

FIN180514.01 – Revenue Generating Agreement Update

Impacted Roles: Customer Contract Specialist

Washington DC sales and lodging tax configuration has been added for Revenue Generating Agreements.  If an agreement is tax applicable, select a taxable revenue category or sales item on the contract line and then select the appropriate tax code on the Additional Information tab of the contract line.  If unsure about whether an agreement is taxable, please reach out to the Tax Department. If additional tax locations are needed, please work with the Tax Department who will coordinate with GMS Core Team to make them available.

FIN180514.02 – Supplier Contract Event BP Update

Impacted Roles: Cost Center Manager (UIS), GU-Lease Manager,GU-Operating Lease Invoice Scheduler

Modified the Supplier Contract Event Business Process to include processing Financing Scheduled Non Lease Payments. In the process the GMS team created a new contract type = Financing Schedule.

FIN180514.03 – New GU Purchase Order Summary for Contract Compliance Report

Impacted Roles: Accounts Payable Data Entry Specialist, GU-Chief Procurement Officer, GU-Finance Institutional Reporting, Supplier Contract Specialist

New report – GU Purchase Order Summary for Contract Compliance – provides a summarized list of all Purchase Orders by Campus and by Dollar Amount Range band. The report also separate POs by whether or not they are connected to a Supplier Contract.

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.