Governance

The Workday program at Georgetown is managed through a governance model comprised of the Executive Committee and the HCM and Financials Operations groups.

Governance

Executive committee

The Workday program is overseen by the Georgetown Management System (GMS) Executive Committee.  The GMS Executive Committee’s primary objectives are to:

  • Provide primary Workday program sponsorship
  • Ultimately responsible for the success of the Workday program at Georgetown
  • Monitor the progress of projects and address/mitigate key risks
  • Make key project decisions
  • Ensure appropriate level of resources for success of the Workday program
  • Approve functional requirements, system design, and system performance requirements

Governance Image 2

The GMS Executive Committee is comprised of university leadership and key Workday stakeholders.

  • Chief Financial Officer
  • VP and Chief Information Officer
  • VP for Human Resources
  • AVP Human Capital Management and Financial Systems (Chair)
  • AVP for Benefits and Chief Benefits Officer
  • AVP for Human Resources
  • Director Financial and Accounting Systems
  • Dean Student Financial Services
  • Director of Finance Systems and Processes
  • Director of HCM Systems and Processes

Operations Groups

To support the day-to-day operations of the Workday program the GMS Executive Committee is supported by the Finance Operations group and the HCM (Human Capital Management) Operations group. 

The HCM Operations Group provides bi-directional communication, feedback and change management to the campuses and the central offices of HR, Benefits and Payroll. The committee addresses policies, procedures and system initiatives (not just limited to GMS). The committee members are the leaders/experts for HR, Benefits and Payroll processes in their units. This committee includes individuals who are responsible for

  • Providing insight to campus central office policies and procedures and operational challenges
  • Communicating down to all operational units within the campuses
  • Suggesting communication and training requirements
  • Helping with deployment, testing and communication activities for the HR, Benefits and Payroll processes and any system initiatives

The HCM Operations Group includes representatives of all campuses and employee groups including representatives from the following:

  • Graduate School Student Employment
  • HCM GMS Core Team
  • Law Center Campus Representative
  • Main Campus Representative
  • Medical Center Campus Representative
  • Office of Faculty & Staff Benefits
  • Office of Institutional Diversity, Equity and Affirmative Action (IDEAA)
  • Payroll Services
  • Student Employment Office
  • University Human Resources
  • University Services Campus Representative

The Financials Operations Group provides bi-directional communication, feedback and change management to the campuses and the central Financial Affairs office including Accounts Payable, Contracts, Budget Office and General and Sponsored Accounting. The committee addresses policies, procedures and system initiatives (not just limited to GMS). The committee members are the leaders/experts for Finance and Accounting operations and processes in their units. This committee includes individuals whose responsibilities include:

  • Review and approve changes to chart of accounts, primarily Program, Purpose, Fund, Revenue/Spend categories, Ledger Accounts, Expense Items
  • Review and approve changes to business processes – in GMS and outside system processes
  • Review and approve changes to outside system forms
  • Review and resolve operational issues and questions related to GMS Financials system
  • Recommend improvements and ways to increase efficiency of the business processes
  • Make recommendations on prioritization of enhancements and new functionalities

The Financials Operations Group includes representatives of all campuses and key financial stakeholder groups from the following functional areas:

  • Financial Accounting
  • Financial Planning and Analysis
  • Financial Reporting and Business Intelligence
  • Financials GMS Core Team
  • Office of Gift Administration
  • GU-Q Campus Representative
  • Law Center Campus Representative
  • Main Campus Representative
  • Medical Center Campus Representative
  • Payroll Services and Benefits Office
  • Sponsored Projects Financial Operations
  • Georgetown Sourcing and Procurement Services
  • Student Billing and Payment Services
  • Tax Department
  • UIS Administration
  • University Services Campus Representative

Ad hoc committees

In addition to the operations groups Ad Hoc Committees have been created to address short term or ongoing project needs for a specific user group.  These Ad Hoc Committee include the Non-Grant Revenue Working Group and the Faculty Steering Committee.  These groups meet to address system and process issues related to revenue and faculty processes.