The General Payroll Form (GPF) is a multi-purpose form used to make requests to the Payroll Services (new window) office. It replaces many existing payroll forms used before 2012.
Update 5/15/2013: Many files on this page have been updated. Please download the new versions and replace any existing copies on your computer. As of March 2012, The GPF is no longer available as a single Excel file; instead, you can download a file for each specific request type you need, listed on this page.
General Instructions
Download one of the Excel files listed on this page.
Open the file in Excel and fill in the fields with a white background, or select a value from the list in fields with a blue background. Fields with a red background are prefilled for you.
Print out the completed form and attach any necessary supporting documentation.
Have the form signed by the required approvers.
Send the printed, signed form (and attached documentation if applicable) to the Payroll Services (new window) office.
Do not submit the General Payroll Form electronically.
Cost Center Adjustment: Transfer payroll charges between cost centers in a past pay period.
This process has changed for Fiscal Year 2012-2013. The General Payroll Form will no longer be used for this purpose. Please see the page on Cost Allocation Adjustments (new window).
Exception One-Time Payment: Request a one-time payment for an employee who is not in your department, or a one-time payment charged to a cost center other than the employee’s default cost center(s), or both. Payment may be requested for a past, current, or future pay period.
Retroactive Pay for Salaried Employee: Request retroactive pay for a salaried employee who should have received pay in a past pay period. Use only for off-cycle changes that cannot be accomplished in GMS.
If it is urgent that the employee receive payment before their next regular paycheck, complete a GPF Off Cycle Payment Request Form (new window) and attach it to one of the following GPF forms:
GPF Correction to Hours in Prior Pay Period
GPF Correction to Prior Pay Period Timesheet Override
GPF Retroactive Pay for Salaried Employees
If you are requesting an off-cycle payment for retroactive pay that is pending in GMS, in order to avoid paying the amount again on the employee’s next regular paycheck, please also attach:
GPF Repayment of Overpayment – Dock Pay
See the previous sections for the instructions and Excel files for these forms.
Using the GPF, an authorized department can start a deduction, change an existing deduction, end a deduction, or refund a deduction that was overcharged.
More on General Payroll Form: Deductions
The General Payroll Form (GPF) is a multi-purpose form used to make requests to the Payroll Services (new window) office. It replaces many existing payroll forms used before 2012.
Update 3/9/2012: Version 3.0 of the General Payroll Form is now available. Please download the new version from this page and replace any existing copies on your computer.
This page is specifically about how to use the GPF to submit voluntary deductions. Voluntary deductions are submitted by specific university offices that offer services that employee can pay for with a payroll deduction.
Using the GPF, an authorized department can start a deduction, change an existing deduction, end a deduction, or refund a deduction that was overcharged. The following types of deductions can be processed:
Fill in the fields with a white background, or select a value from the list in fields with a blue background. Fields with a red background are prefilled for you.
To add more employees, you can copy and paste additional rows in Excel.
