What’s New in GMS – February 24, 2020

Please be aware of the following recent updates to GMS processes, job aids or reports as of February 24, 2020.

HCM Updates

HCM200224.01 – Probation Reviews

Impacted Roles: Managers (of Administrative Workers), Employment and Recruitment Specialist, HR Client Services Partner

Updates to the Probation Review process are now complete. Questions or concerns about the probation policies and processes should be directed to HR.

HCM200224.02 – New Report – Compensation Plan End Dates

Impacted Roles: Campus Finance Partner

New Report for Campus Finance Partners called Merit Eligible Employees with Compensation Plan End Dates. This report is useful to identify workers who have upcoming compensation plan end dates, which may prevent them from appearing on the merit eligible report provided to the Budget Office.

Financial Updates

FIN200224.01 – Enhancements to Supplier Contracts Workflow for Grant ICAs

Impacted Roles: Cost Center Manager, GU-Cost Center Buyer, GU-Finance CFO, GU-Senior Business Manager, GU-Tax Manager

The Supplier Contract and Supplier Contract Amendment business process workflow has been modified when the Contract Type is “Grant-Related ICA.” Specifically, the Tax Manage approval step has been moved to the very first step to avoid send backs.

FIN200224.02 – Value-added Tax (S0889) Expense Item Now Available

Impacted Roles: All Employees

The Value-added Tax (S0889) expense item has been added to the Expenses module. This expense item is available for selection within the Travel Expenses grouping.

FIN200224.03 – GU-Facilities Approver L3 Enabled As Ad Hoc Approver For Supplier Contracts

Impacted Roles: GU-Q

The role GU-Facilities Approver L3 has been enabled as an ad hoc approver for Supplier Contract and Supplier Contract Amendment business processes.

FIN200224.04 – Intersection Security For GU-Cash Analyst and Accounts Payable Settlement Specialist

Impacted Roles: Accounts Payable Settlement Specialist, GU-Cash Analyst

The GU-Cash Analyst and Accounts Payable Settlement Specialist roles are company-wide, but can be held by multiple departments. New intersection security groups were created so that business processes only route to the appropriate people for approval.

FIN200224.05 – Delegation of Expense Report Initiation No Longer Requires Approval

Impacted Roles: All Employees, GU-Finance CFO

Previously GU-Finance CFO was required to approve delegation requests when the only thing requested was the initiation of Expense Reports. Going forward, if the only delegation change being requested is Expense Report initiation, then GU-Finance CFO approval is not required and the request will automatically complete.

FIN200224.06 – Procurement Matching Updates For NextSource

Impacted Roles: Cost Center Manager, GU-Accounts Payable, Data Entry Specialist, GU-Requisitioner, GU-Cost Center Buyer, GU-Finance CFO, GU-Senior Business Manager

Supplier Invoices for NextSource will only be subject to two-way matching going forward and will be exempt from the Receipting process. This ONLY applies to NextSource invoices.

FIN200224.07 – Customer Contract Routing Tweak for GU-University Treasurer

Impacted Roles: GU-Customer Contract Assistant, GU-University Treasurer

The Customer Contract approval workflow has been modified so GU-University Treasurer approves before the GU-Customer Contract Assistant.

FIN200224.08 – Decommission Cost Centers Dashboard

Impacted Roles: All Employees

The optional dashboard named “Cost Centers” has been decommissioned and removed as an option for addition to your homepage. This worklet only displayed your home cost center and was not very useful. Instead, refer to the “My Roles” tab within the “GMS Training” dashboard for more helpful information about the cost centers where you are assigned roles.

FIN200224.09 – Updated Report – GU BP Worker Contribution Analysis

Impacted Roles: Academic HR Partner, CFO, Controller, Cost Center Manager, Department Administrator, Finance Partner, GU-Campus Financial Reporter, GU-Finance CFO, GU-Finance Institutional Reporting Plus, GU-Financial Affairs Institutional Reporting, GU-Financial Reporter, GU-Post-Award Director, GU-Post-Award Manager, GU-Post-Award Specialist, GU-Pre-Award Director, GU-Pre-Award Manager, GU-Pre-Award Specialist, GU-Q-Post-Award Manager, GU-Senior Business Manager, HR Contact, HR Executive

The GU BP Worker Contribution Analysis report has been modified to included the BP Transaction Status as a prompt. In addition, the following drill through fields were updated.

– Event Record replaced with Last Comment
– Renamed Created On to “Created On (Prior Step Completed On)”
– Replaced “Prior Step Completed On” with “Business Process Status”

The report has also been shared with additional Pre Award and Post Award roles

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.