What’s New in GMS – June 30, 2023

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of June 30, 2023.

HCM Updates

Impacted Roles: Employee as Self, HR Contact, HR Business Partner, Academic HR Partner

Employees from the following 19 states will receive a notification upon being terminated on potential unemployment insurance or compensation benefits they may qualify for, depending on the state they reside in. This termination notice will go out to employee groups – administrative, faculty, and fellow but will exclude students and contingent workers. States: Alabama, Arizona, Connecticut, Hawaii, Idaho, Indiana, Maryland, Massachusetts, Michigan, Mississippi, Missouri, Montana, Nevada, New Hampshire, Rhode Island, South Carolina, South Dakota, Texas, Vermont.

Impacted Roles: Manager

Once an employee is terminated, the primary manager will now get an email notification confirming that the termination has completed and to collect any GU Resources. This email previously went to the Department Administrator and the Initiator, but now will also be sent to the Primary Manager.

Impacted Roles: Employee as Self, HR Contact, HR Business Partner, Academic HR Partner, Student Employee Viewer and Reviewer

Update in GMS of the new Student Grade Ranges and Georgetown Hourly Plan with and effective date of 7/1/23. New update required due to minimum was increase of $17.00 per hour.

Impacted Roles: Employees as Self

Workday updated the Voluntary Self-Identification of Disability form to reflect the most recent form released by the OMB, which includes additional disabilities. If you would like to submit an updated form, type in “Change Self-Identification of Disability” into the search bar to complete the new form.

Impacted Roles: Manager

Update to PTO Balance alert to all managers of administrative employees. PTO Balance notifications will inform managers on a quarterly basis the current PTO balance of all of their direct reports.

Impacted Roles: Employee as Self

Employees now have the option to enroll in Roth 403b retirement savings plans.

Impacted Roles: Employee as Self, HR Business Partner, Manager

Due to the end of the national emergency, employees can no longer request time off related to COVID 19 or for COVID 19 Vaccine support.

Impacted Roles: Employee as Self, HR Business Partner, Manager

Employees were able to donate PTO during the COVID 19 emergency. Hours remaining in the donation pool were returned on a prorated basis to workers who donated.

Financial Updates

Impacted Role: Requisition Requestor

The “Spend Justification” questionnaire will no longer be required as a separate step. Instead, departments and requisitioners will be required to provide a business purpose in the “Internal Memo” field of the Requisition.

Impacted Role: Requisition Requestor, Cost Center Buyer

Fewer invoices will go into “match exception” status, reducing manual effort to resolve unpaid invoices where the invoice exceeds the purchase order (PO) by a small amount and percentage.

Impacted Role: Requisition Requestor, Cost Center Buyer

GMS actions will be delivered to the Requisition Requestor and Cost Center Buyer GMS roles and will prompt the presumptive correct action to resolve the match exception, namely creation of a Receipt and/or new Requisition.

Impacted Role: Campus Accountants, Senior Accountants

The request form offers a central point for submitting the pdf deposit ticket to the campus accounting team, and the request routes each ticket to the accountant responsible for the campus school or unit. This process along with a related report will provide more efficient intake, processing and management of these deposit transactions.

Impacted Role: Primary GU-Senior Business Manager, Primary GU-Finance CFO

Employee with multiple jobs that have different SBM or CFO approvers are routing to all and not to the employee’s primary support role. This update has been made to route only to the employee’s Primary SBM and Primary Manager.