What’s New in GMS – June 8, 2020
Posted in News Story
Please be aware of the following recent updates to GMS processes, job aids or reports as of June 8 2020.
GMS200608.01 – Updates to Worker Pay Distribution By Pay Group report
Report has been updated to include the worktags from the resulting payroll journal transactions (Cost Center, Fund, Purpose, Program, Grant, and Assignee). Report also shows the default organizations for the worker (Cost Center, Fund, Program, Purpose)
HCM200608.01 – Change Job Requisition Allows for Job Profile Change for Faculty
Impacted Roles: HR Contact, Academic HR Partner, Finance Partner
The Job Profile can now be edited for Faculty during the Change Job Requisition Business Process. The business process will route to the Finance Partner if the job profile is edited. The Position Restrictions will need to be updated after the effective date of the hire.
HCM200608.02 – Updates to Roster Data Management – Worker & Position Details report
The GU Roster Data Management – Worker & Position Details report output now breaks out the Costing Allocation worktags into their own columns and replaces the multi instance field.
HCM200608.03 – Ability to Cancel in progress Activity Pay Assignments
Impacted Roles: Academic HR Partner, HR Contact
Academic HR Partners and HR Contacts can now cancel in flight Period Activity Pay assignments.
FIN200608.01 – New Company for 205 CGHPI Tanzania
Company 205 CGHPI Botswana has been repurposed to 205 CGHPI Tanzania.
FIN200608.02 – HSBC Integration – Purpose of Payment
The HSBC banking integration has been updated to include Purpose of Payment.
FIN200608.03 – Additional Custom Fields for Projects
Impacted Roles: GU-Capital Project Manager
The following Additional Information fields are available to be used for Projects:
- Process Category
- Project Administrator 2
FIN200608.04 – New Journal Sources Managed by Financial Accounting
Impacted Roles: GU-Journal Preparer
Accounting journal sources, Assistant Controller, GAO Sr. Accountant, and GAO PP&E Journal, have been added for Financial Accounting to distribute the approval of certain journal transaction within the GAO staff. Campus departmental users will be contacted by the Financial Accounting Office if and when there is a need for the department to use one of these new journal sources.
FIN200608.05 – Customer Contract Changes – Customer Content Approvers
Impacted Roles: GU-Customer Content Approver
The Customer Contract business process has been modified so that the the GU-Customer Content Approver is not required for certain cost centers.
FIN200608.06 – Updated Reports – Various Award Reports Updated for Consistency
The following reports have been updated to provide overall consistency in data output and the order and naming of fields on report output.
- GU Award Header Information
- GU Award Header Information for Award Header Roles
- GU Award Header Information – Special Conditions
- GU Award Line Information
- GU Award Line Information for Grant Roles
- GU Award Line Information for Award Header Roles
- GU Active Costing Allocations with Grants – 1802/1805
- GU Expiring Awards
- GU Worktag – Grants
FIN200608.07 – Updated Report – GU Find Requisitions
GU Find Requisitions report now has a prompt for Awaiting Action On. This field will let users filter for requisitions that are awaiting action on a specific person.
FIN200608.08 – Updated Report – GU Find Supplier Invoices & GU Find Supplier Invoices & Lines For Organization
Reports now have a prompt for Awaiting Action On. This field will let users filter for supplier invoices that are awaiting action on a specific person.
FIN200608.09 – Updated Report – GU Award Information – Special Conditions Report
Impacted Roles: IDEAA Adminstrator
The GU Award Information – Special Conditions Report is now shared with the IDEAA Adminstrator Role.
FIN200608.10 – Capital Construction Updates
Impacted Roles: GU-Capital Project Reviewer, GU Capital Project Director, GU-AVP Approver, GU-VP Approver, Project Finance Manager, GU-Chief Procurement Officer, GU-University Treasurer, GU-Lease Accountant
The following changes were made to Capital Projects business processes:
- Add back AVP Approver to Create Project
- Add back Capital Project Director and AVP Approver to the Purhcase Order business process
FIN200608.11 – All Grant Managers Required for Expense Reports
For the Expense Report business process, if there are multiple Grant Managers for the same Grant, all of them are required to approve going forward.
If you have questions regarding these changes or any other GMS support questions please contact firstname.lastname@example.org.