What’s New in GMS – March 30, 2023

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of March 30, 2023.

System Update

Workday’s semi-annual release of new features went live on March 11. This Workday release delivered several enhancements to GMS. For more details about these changes, please refer to the Employee Quick Reference Guide (new window) for more details.

HCM Updates

The data feed from GMS to Georgetown’s Identity Management system now includes Mobile Number on the employee’s contact information in GMS. This is intended for use in real-time emergency alert notifications through Switchnet.

Any questions should be directed to the Department of Human Resources.

Impacted Roles: HR Contact, Compensation Analyst, Finance Partner, CFO

Initiators and approvers are no longer able to deny hires or change job business processes, which will prevent issues with correcting job requisitions. If a hire or change job is incorrect, please send it back or cancel the business process.

Impacted Roles: HR Contact, Academic HR Partner, Student Employment Reviewer, Department Administrator

Update to the business process notifications for Termination and End Additional Job. Notifications now include the worker’s name, business title, supervisory organization and manager.

Financial Updates

Impacted Roles: Designated Expense Report Auditors in Appzen for Main Campus and University Services

Expense Reports for Main Campus (excluding GUQ) and University Services route through Appzen for risk based auditing. The initial pilot for risk based Expense Report auditing through Appzen is expanded to include Main Campus. Designated employees by cluster are also given access to audit reports in Appzen that are segmented for their specific school(s).

The following reports now have a column showing budget check status for the transaction:

  • GU Find Expense Reports
  • GU Find Spend Authorizations
  • GU Find Purchase Orders
  • GU Find Purchase Orders for Company
  • GU Find Supplier Invoices