What’s New in GMS – November 4, 2019

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of November 4, 2019.  

GMS Updates

GMS191104.01 – Announcements in GMS

Impacted Roles: All Employees

You will start to notice Announcements in GMS (left side of GMS Homepage) will be updated to replace existing generic/permanent announcements with targeted/timely announcements to notify people of system changes or key information.

HCM Updates

HCM101104.01 – Onboarding Notification Updates

Impacted Roles: Employee as Self

NetID now included in to the Onboarding notifications for Administrative and Student Employees.

HCM101104.02 – Performance Reviews – HR CSP Update

Impacted Roles: HR Client Services Partner

HR Client Services Partners have the ability to cancel in progress performance reviews.

Financial Updates

FIN191104.01 – Cost Center Manager Access To Print Purchase Orders

Impacted Roles: Cost Center Manager

Cost Center Manager access to print Purchase Orders has been restored.

FIN191104.02 – Updates to GU Find Expense Reports

Impacted Roles: Cost Center Manager, GU-Campus Financial Reporter, GU-Expense Preparer, GU-Finance CFO, GU-Financial Reporter, GU-Financial Reviewer, GU-Grant Manager, GU-Senior Business Manager

Status Prompt defaults to include “DRAFT” status also in GU Find Expense Reports.

FIN191104.03 – Purpose and Program Available for Favorites

Impacted Roles: Cost Center Manager, GU-Financial Reviewer, GU-Financial Reporter, GU-Finance CFO

Purpose Code and Program Code are now available to add to Favorites for additional roles.

FIN191104.04 – Updates to Procard 15 Day Alert

Impacted Roles: All Employees

The 15 day unexpensed procard alert will not be sent to procard holders that delegated expense report creation in GMS. Instead, the 15 alert will only go to their delegates, and the first alert sent to the procard holder will be the 30 day reminder. If there is no delegation established, then the procard holder will still receive the 15 day alert.

FIN191104.05 – Changes Procard Unexepensed Alert Delivery Timing

Impacted Roles: All Employees

Unexpensed alerts will now be delivered at 6:30am ET instead of 3:30am ET.

FIN191104.06 – Renamed International Per Diem Expense Item

Impacted Roles: All Employees

The Per Diem expense items have been updated to clarify International versus US GSA. A summary of the Per Diem expense items is listed below:

  • Per Diem – International Meals & Incidentals (S0364)
  • Per Diem – US GSA Meals & Incidentals (S0364)

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.