What’s New in GMS – October 31, 2022

As of 10/12/22, all roles in the approval chain have the ability to deny role request business processes.

As of 10/14/2022, Administrative workers have the option to submit their self resignation in GMS. For more information, please refer to this job aid (new window).

Impacted Roles: Department Administrator, HR Contact

Update to the Compensation Plan Ending alert (those ending in 30 and 60 days) to include the following fields:

• Worker’s Supervisory Organization
• Actual Compensation Plan End Date

As of 10/19/22, the Personal Information Task requires employees to self-report an ethnicity. If someone does not wish to self-identify, they can select the “Not Declared” option. This is not required for student employees.

Impacted Roles: CFO, Finance Partner

The Finance Partner and CFO roles have been added to the following reports:

• GU Monthly Union Summary
• GU Union Employee Roster
• TT – Approved Hours
• TT – Submitted Hours Not Approved

In addition, prompts for Job Family Group and a field for School have been added to TT – Approved Hours and TT – Submitted Hours Not Approved reports.

Impacted Roles: HR Contact, Student Employment Reviewer, Academic HR Partner

Assign Pay Group step during the Change Job business process is now required.

Impacted Roles: Cost Center Manager, Senior Business Manager, CFO

GU Unexpensed Procard Transaction Aging report added terminated employee prompt and Worksheets capability.

Impacted Roles: Expense Preparer, Delegate

Update the usage for S1019 to allow Expenses. Create an expense item for S1019 VAT A/R to be used on expense reports, added the Asset Liability validation to not allow S1019 on Expense Report for Grants

Impacted Roles: Cost Center Manager, Senior Business Manager

Supplier Invoice Request will route to Senior Business Manager if initiated by Cost Center Manager.

Impacted Role: Cash Manager

An updated Ad Hoc Bank Transaction template is now available at the following Box link https://georgetown.box.com/s/mxt6xabx21g9vg60a3v92y56c02d4ua1. This new template and EIB now includes a field for grant worktag. Please use this template for loading Ad Hoc Bank Transactions going forward.

The following fields were added to the GU Find Suppliers report:

• All Addresses
• All Email Addresses
• All Phone Numbers
• Supplier Contact Name
• Supplier Contact Email Address
• Supplier Contact Phone