What’s New in GMS – October 31, 2022
Posted in News Story
Please be aware of the following recent updates to GMS processes, job aids or reports as of October 31, 2022
HCM221031.01 – Role Requests
As of 10/12/22, all roles in the approval chain have the ability to deny role request business processes.
HCM221031.02 – Self Resignation for Administrative Workers
As of 10/14/2022, Administrative workers have the option to submit their self resignation in GMS. For more information, please refer to this job aid (new window).
HCM221031.03 – Updated Alert – Compensation Plans
Impacted Roles: Department Administrator, HR Contact
Update to the Compensation Plan Ending alert (those ending in 30 and 60 days) to include the following fields:
- Worker’s Supervisory Organization
- Actual Compensation Plan End Date
HCM221031.04 – Ethnicity Required during Personal Information Task
As of 10/19/22, the Personal Information Task requires employees to self-report an ethnicity. If someone does not wish to self-identify, they can select the “Not Declared” option. This is not required for student employees.
HCM221031.05 – Time Tracking Report Updates
Impacted Roles: CFO, Finance Partner
The Finance Partner and CFO roles have been added to the following reports:
- GU Monthly Union Summary
- GU Union Employee Roster
- TT – Approved Hours
- TT – Submitted Hours Not Approved
In addition, prompts for Job Family Group and a field for School have been added to TT – Approved Hours and TT – Submitted Hours Not Approved reports.
HCM221031.06 – Change Job Business Process Update
Impacted Roles: HR Contact, Student Employment Reviewer, Academic HR Partner
Assign Pay Group step during the Change Job business process is now required.
FIN221031.01 – Procard Transaction Aging Report
Impacted Roles: Cost Center Manager, Senior Business Manager, CFO
GU Unexpensed Procard Transaction Aging report added terminated employee prompt and Worksheets capability.
FIN221031.02 – S1019 Asset/Liability Spend Category for Expenses
Impacted Roles: Expense Preparer, Delegate
Update the usage for S1019 to allow Expenses. Create an expense item for S1019 VAT A/R to be used on expense reports, added the Asset Liability validation to not allow S1019 on Expense Report for Grants
FIN221031.03 – Supplier Invoice Request Update
Impacted Roles: Cost Center Manager, Senior Business Manager
Supplier Invoice Request will route to Senior Business Manager if initiated by Cost Center Manager.
FIN221031.04 – Grant Worktag added to Ad Hoc Bank Transaction EIB template
Impacted Role: Cash Manager
An updated Ad Hoc Bank Transaction template is now available at the following Box link https://georgetown.box.com/s/mxt6xabx21g9vg60a3v92y56c02d4ua1. This new template and EIB now includes a field for grant worktag. Please use this template for loading Ad Hoc Bank Transactions going forward.