What’s New in GMS – August 20, 2018

Posted in News Story

Please be aware of the following recent updates to GMS processes, job aids or reports as of August 20, 2018.  

HCM Update

HCM180820.01 – Copy Candidate Job Applications

Impacted Roles: Primary Recruiter

The GMS Core Team has the ability to copy candidate job applications between job requisitions. Please submit a request to help@georgetown.edu if you would like to copy candidates between job requisitions. Be sure to include the candidate ID, outbound job requisition, and inbound job requisition.

HCM180820.02 – New GU Campus Budget Analyst role

Impacted Roles: GU-Budget Analyst Finance, GU-Budget Analyst HCM, GU-Senior Business Manager, GU-Campus Budget Officer

A new GU-Campus Budget Analyst role is available, which allows for the following access:

Position budgets
Ability to Create Position Budget for Organization
Ability to Create Position Budget Amendment for Organization
Ability to run position budget reports

Operating budgets
Ability to Create Budget Amendment for Organization

This role is not embedded in any business processes, so you will not receive any notifications if you only have this role for a cost center. In short, this role is a combination of both the GU-Budget Analyst HCM and GU-Budget Analyst Finance in terms of initiation/reporting access, but will not receive the To Do notifications. This role is now available on the Finance role request forms.

HCM180820.03 – Budget Check Request Override

Impacted Roles: GU-Budget Analyst Finance, GU-Budget Analyst HCM, GU-Senior Business Manager, GU-Campus Budget Officer

We have successfully implemented the Request Override step of the Budget Check process, which completes Phase 2 of the Budget Check implementation.

As a reminder, when a staffing transaction compensation exceeds the existing Position Budget for a position the Finance Partner (for Faculty transactions) and CFO (for Administrative transactions) will receive the Request Override step which must be approved to proceed with the transaction or sent back to adjust the compensation.  Please note that the CFO will need to both Request Override and Approve Override for Administrative transactions.

Related To Dos will be sent when an Override is approved to notify the GU Budget Analyst HCM and Senior Business Manager that the Position Budget should be reviewed.  These To Dos can be cleared from your inbox by clicking Submit on the To Do.

If you have questions regarding these changes or any other GMS support questions please contact help@georgetown.edu.