Dear Georgetown Employees: 

Between now through October 14th, the University is asking all employees* —Faculty, Staff, and AAPs—to review, and update as needed, their employment records in GMS.  Each employee has received a personalized email specifically requesting they update their personal data, emergency contact, work contact and career information in GMS. A link to GMS along with step-by-step instructions for updating their records and FAQs was included in the email.  Instructions and FAQs can also be found here .

It is critical for the University to have up-to-date employee records. As a federal contractor, the University is required by federal law to solicit and report on the demographic information of our employee population, such as their gender and race/ethnicity. We experience compliance difficulties because employees often do not provide this information, which is voluntarily reported.

We appreciate your cooperation and assistance in reviewing your information and providing answers to all requested data fields in GMS.

Please refer to the IDEAA website if you need additional information regarding self-identification for demographic information.

*Please note - Qatar employees should contact their HR Contact to assist with updating their GMS records.


Dear Colleagues,

GMS is now live on Workday 27. With this update, Workday provides several enhancements in regards to the look and feel of the GMS system, including:

- Effective Dates are available for Legal Name Changes
- Error Message Enhancements
- New HCM Reporting
- New UI for Expense Report and Purchase Requisitions

- Enable Work Contact Change for Employee as Self

- View Employee home and emergency contact for Managers

The Workday 27 Employee Quick Reference Guide is available on the GMS website, under the Training section, which contains detailed explanations and screen captures of the changes you can expect to find in the new release.

If you encounter any GMS issues, please contact the Service Center by emailing help@georgetown.edu or calling (202) 687-4949.

Thank you for your attention.

GMS Team