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A new Chart of Accounts for both the Human Capital Management (HCM) and Payroll functions will be implemented in late May 2013. HCM and Payroll will shift from using a single Cost Center identifier to using a new identifier that consists of multiple organizational segments or worktags. The new identifier will minimally consist of Cost Center, Fund, Purpose, and Program, but in some cases will also include Grant, Gift Assignee, and Project. You may reference the Chart of Accounts section for a diagram and definitions and the News section for more information.
Important Chart of Accounts Dates
|
Event |
Description |
Date |
| Future Dated Transactions | Stop keying future dated terminations and timesheets (effective 5/27 bi-weekly, 5/31/ monthly) | Immediately |
| Stop keying future dated transactions (effective 5/27 bi-weekly and 5/31 monthly) | 5/14/2013 | |
| Future dated transactions completed and approved | 5/20/2013 | |
| US Monthly |
Transactions initiated no later than |
5/14/2013 |
| CFO Approvals Due | 5/17/2013 | |
| Documents to Payroll | 5/21/2013 | |
| US Bi-Weekly | CFO Approvals due | 5/21/2013 |
| Documents to Payroll | 5/22/2013 | |
| Timesheet Entry Completed | 5/23/2013 | |
| In-Flight BPs | All outstanding transactions to be completed and approved or they will be canceled. | 5/23/2013 |
| Go-Live | COA Conversion Implemented | 5/27/2013 |
Georgetown Management System37th and O Streets, N.W., Washington D.C. 20057Phone: (202) 687.0100gmsinfo@georgetown.edu