The Payroll Office is currently preparing for the close of calendar year 2014 and for the timely distribution of W-2's by Friday, January 30, 2015. In order to minimize errors in your W-2, we are asking you to please take a moment to review the following items on your most recent paycheck or in GMS:
NAME AND SOCIAL SECURITY NUMBER
Click here to correct your legal name in GMS. Any changes made to your name will be routed to your HR Contact for verification and approval.
Your name and Social Security Number (SSN) should be stated exactly as shown on your Social Security Card.
SSN corrections are processed by certain roles within GMS. Please contact your HR Contact or Department Administrator to assist in processing your request or routing it to the appropriate resource. If you need help identifying your HR Contact or Department Administrator, you can search for them in GMS by taking the following steps:
- From the GMS Home Page, click the hyperlink for your Name
- Click the View Profile button
- In the Job section, click Support Roles
- Scroll until you come to HR Contact or Department Administrator
The Home (Primary) address shown in GMS under Home Contact Information is where your 2014 W-2 will be mailed. If this is not your current home address, a correction/update is required in GMS by December 23, 2014. Changes to your Home (Primary) address after December 23th will not be reflected on your 2014 records.
At this time you can also update your home phone number and emergency contact information. Please click here to update your Home or Emergency contact information. For any updates to your work contact information please contact your HR Contact or Department Administrator for assistance and they will process or route your request to the appropriate resource.
VOID OR UNCASHED CHECKS
It is important for Department Administrators to determine if there are checks employees have not cashed due to overpayment, or termination in 2014. These checks should be sent to Payroll with a memo as soon as possible and no later than December 23, 2014.
If you are making changes to your tax withholding status for 2015, please note the following:
FEDERAL AND STATE TAX CHANGES
If you are not having taxes withheld because you claimed that you were "EXEMPT" in 2014 for Federal, you must enter your new information in GMS by Friday February 16, 2015.
If the new information for 2015 is not changed by this date, Georgetown University is required by law to withhold taxes at the highest rate (single status and zero exemptions) until new information is entered. The state withholding forms can be found online on the GMS website (gms.georgetown.edu). Under Forms, click on Payroll/Tax Forms and look under the Payroll Schedule & Forms section.
Thank you for taking the time to review (and update, if needed) your information as we prepare to close out the current year. All of us in the Payroll Services Office wish you a wonderful holiday season and look forward to serving you in the new year. As always, if you have questions, please contact me at 202-687-4258 or email Payrollservices@georgetown.edu.
Director of Payroll Services