Financials is LIVE!
We are pleased to announce that we have successfully migrated from PeopleSoft Financials to Workday Financials. The Georgetown Management System (GMS) is now open for financial transactions along with your Human Resources, Payroll and Benefit transactions. With the migration to GMS, Georgetown University has a modern suite of enterprise systems that can evolve as the University evolves, is adaptable to mobile technologies and provides electronic workflow--moving us away from paper-based transaction processing.
To assist you in your work we are continuing to offer Training Sessions and you can register for these at the University Training and Development website.
We have also established labs at each campus where specialists can assist you with your transactions. The times and places for these labs can be found here.
We also have online training and documentation which can be found at the training section of the GMS website.
Please note for Grants, the following have not yet been converted into GMS: salary/fringe and telecommunications lines on Award Budgets, Proposal Budgets and Program-Project Hierarchies. We expect these to be available no later than July 11, 2014. Also note the balances in the system are only current through May 31, 2014. Final FY14 June balances will be available when the FY14 Financial Audit is complete in approximately late September to early October, 2014.
Converting financial systems for an organization like Georgetown is a complex undertaking and even with extensive training and testing it is possible that we will discover issues with some features and transactions as they are rolled out to the wider community. Please assist us in our work to stabilize the usage of GMS financials by contacting the Service Center, emailing firstname.lastname@example.org or calling (202) 687-4949 so we may log in any issues you discover. This will allow us to prioritize issues for resolution.
This conversion of financial systems has been a major undertaking, involving the work of hundreds of Georgetown employees to date in designing, testing and training to use the new system. Thank you all for your hard work.
Vice President and Chief Information Officer
Vice President for Finance and University Treasurer